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Efficient Purchasing with Managex

The Purchases Module within Managex empowers businesses to streamline their purchasing processes and strengthen supplier relationships. Here’s a comprehensive overview of the key features covered in the manual:

  • Create and Maintain: Build and manage a comprehensive list of suppliers. Store essential details such as supplier names, contact information, and addresses. Having an organized supplier register ensures efficient communication and collaboration.

  • Track Deliveries: Record purchases and deliveries received from suppliers using the Goods Received Note (GRN). This feature allows you to:

    • Generate batch numbers for effective tracking.

    • Capture item specifics, including quantity, cost price, and selling price.

    • Apply options such as VAT and discounts.

    • Print the GRN once all items for a batch are received.

  • Record Transactions: Keep accurate records of payments made to suppliers. Specify payment details, including the date, amount, method, and reference information. Efficient payment management ensures smooth supplier interactions.

Reports​

  • Supplier Payments: Get insights into payments made to a specific supplier. This report helps you track financial transactions and maintain transparency.

  • All Suppliers’ Payment: View payments across all suppliers, allowing you to analyze overall financial flow.

  • All Deliveries: Lists all item deliveries received within a specified date range. Stay informed about stock inflow.

  • Delivery Per Item: Drill down into delivery details for a specific stock item. Understand delivery dates, quantities, and amounts.

  • Supplier Statement: Combine a supplier’s deliveries and payments for a holistic view. This report aids in managing supplier accounts effectively.

  • Supplier Balances: Keep track of outstanding balances owed to each supplier. Timely payments contribute to healthy supplier relationships.